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Bookkeeper/Credit Controller

Date: Aug 5, 2019

LOCATION: Erina, NSW, AU

Company: Pelican Products, Inc.

TITLE:                        BOOKKEEPER / CREDIT CONTROLLER              

 

DEPT.:                        FINANCE                                                      

 

REPORTS TO:          COMMERCIAL MANAGER                                     

 

 

 

SUMMARY

Manages bookkeeping functions including but not limited to banking, payments and management of accounts payable, banking and management of accounts receivable, processing of payroll, month end close procedures and invoicing. The role will also be exposed to logistical operations

 

 

DUTIES AND RESPONSIBILITIES

  1. Management, reconciliation and allocation of accounts receivable / payable against customer/vendor  accounts
  2. Daily bank transaction data entry and reconciliations
  3. Daily banking including payments of invoices payable and banking of deposits
  4. Daily reporting to USA parent company
  5. Data entry and payment of payroll
  6. Month End Close including but not limited to reconciliation of customer monthly payment advices to bank receipts, BAS preparation, rollover software into new month, Calculation of customer commission rebates, preparation and distribution of customer statements of outstanding accounts, Printing and collating month end reports and monthly data backup
  7. Printing of daily customer invoices
  8. Provide Personal Assistance function to Managing Director and Commercial Manager
  9. Provide assistance to the Internal Sales functions – so to be capable of performing in the Internal Sales role as overflow for Internal Sales where required - heavy workload, sick/holiday leave, lunch periods etc (intimate capability of Internal Sales role & systems, plus minor technical aptitude required)
  10. Assists Finance Manager with general Accounting functions such as conducting variance analyses on general ledger and miscellaneous accounts, resolving discrepancies, account reconciliation and preparation of local and provincial tax filings, financial and fixed asset schedules, monthly closing, and preparation of financial statements and annual budget.
  11. Manages the Credit and Collections function including trade references and credit checks, and contacts customers to solicit payment of past due accounts.
  12. Manages the Accounts Receivable function and reports to Finance Manager, including receiving, verifying, and applying funds to customer accounts, researching charge-backs or discrepancies, and balancing daily and end-of-month Accounts Receivable transactions.
  13. Manages the Accounts Payable function and reports to Finance Manager with respect to generating accurate and timely invoices to customers, reviewing invoices from vendors to ensure accuracy prior to payment, generating payments to vendors within allowable terms, and balancing daily and end-of-month Accounts Payable transactions.
  14. Manages the Human Resources payroll function including benefits, payroll, payroll tax, workers compensation and employee relations.
  15. Takes direction from management with regards to processes and task priority
  16. Other tasks as required by Management from time to time

 

 

QUALIFICATION GUIDELINES:

  1. Min 4 years bookkeeping experience
  2. Min 4 years PA experience
  3. Demonstrable experience & aptitude for providing red-carpet customer service/experience, and leading the team to achieve same
  4. Aptitude for minor technical information and issues
  5. Prompt, punctual, well-presented and respectful of peers & management
  6. A demonstrable understanding and participation in the teamwork ethic
  7. Prepared to assist in overflow work from other colleagues’ positions – to assist other team members in the pursuit of the company’s overall objectives wherever necessary
  8. A demonstrable understanding of office and in particular Microsoft excel.

 

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